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Issue Date: Daily 'Dog - October 16, 2008


Another (Yawn) Crisis Expert: Is It Time to Declare War on War Rooms?
By Don Spetner, EVP Corporate Affairs, Korn/Ferry International

I had a job candidate in my office last week who drove me crazy. Her resume was strong: Ten years of agency experience and a few years on the corporate side. She had worked with several high profile companies and appeared to have generated impressive results. She was pleasant and professional, and the interview was going well.

Then the catastrophe happened. When I asked what her greatest strength was, she replied "crisis management and strategic counseling." My heart began to sink, because I hear this response all too often. But I persevered. I asked for an example of her crisis management skills and she mentioned a high profile issue in Los Angeles that I was intimately aware of. When I asked her to explain her role in managing the crisis, the conversation went something like this:

HER: "Well, we provided message points, and daily media briefings, and we established a war room to monitor and respond to breaking news."

ME: "I understand, but what insight did you and the client discover that ultimately helped mitigate the crisis and change public opinion?"

HER: "We put out instantaneous messages to the media to counter the bad publicity."

ME: "I understand, and that is a good tactic. But how did you actually help the client address the core issue that was causing all of this bad publicity?"

HER: "Oh, we didn't really get involved in that. We came in after the crisis erupted."

For the record, I have nothing against instant response systems, war rooms, or press briefings—they are all perfectly good communications tactics. But when a company needs to manage a crisis, it usually involves emotionally charged discussions over difficult tradeoffs, risk management and a willingness to change behavior or own up to bad behavior. Most corporate crises emanate from man-made disasters—product failures, procedural failures, ethical failures—or from ill-fated responses to natural disasters (think FEMA and Katrina).

When a communications expert is brought in, she often finds herself in a tense, closed door meeting with a group of anxious, worried and very smart people. She has to help these people sort through a great deal of noise and distraction and arrive at the root cause of the controversy, then identify the options for quelling the controversy. This often involves the very difficult challenge of convincing operating managers, technical experts and legal experts that admitting guilt might actually be the right thing to do, or that the benefits of apologizing to customers might outweigh the potential exposure to lawsuits, or that the ceasing of a highly profitable but potentially unethical business practice may actually be the best fiscal course to take in the long run.

None of these decisions are clear cut, easily discerned or simple to execute. They usually involve tense debates between powerful people with firmly rooted positions. They demand critical and monumental judgment calls that must be made without the benefit of solid data, opinion polls or focus groups. Yet it is precisely in these discussions that a great communications professional can add tremendous value and drive the kind of behavioral change that will mitigate a crises and end public controversy.

The best crisis experts are smart, quick, confident and supremely persuasive. They have an ability to take a highly complex scenario and boil it down to a core issue, then dissect that issue from a customer and public perspective in order to arrive at the right course of action. They have the courage of conviction to stand their ground against passionate opposition, and to recommend high-risk solutions to a nervous and fearful client.

This is not easy stuff, and there are just a handful of people in the profession who are truly great at it.

So when a public relations professional tells me that their strongest suit is crisis communications, my antennae go up. I want to hear an engaging, fascinating insight into the nature of a crisis, the wake of its impact and the strategic solution that was not immediately apparent. I want to be riveted by a tale of risk, complexity, opposition and confusion. I want to be in awe.

What I don't want is to hear about daily press briefings or war rooms or consistent messaging—but that's usually what I get.

Maybe it's me?

Comments:
Friday, October 17, 2008 8:46:20 AM by Ken Gullette
This is a valuable commentary that should help all of us think a little deeper when looking at crisis communications and in preparing for interviews. As I read it, I flashed back to an incident in which a student died at the university where I was director of media relations. Depending on your experience level, it can be very difficult to make your point while executives and attorneys are arguing over the best way to proceed, but even though they may not project it, they're looking for guidance and if you can help, it will raise your profile.
Friday, October 17, 2008 9:29:22 AM by J.D.
Don,

I couldn't agree more. There's a place in our profession for strong tacticians, but we need to advance skills in strategic thinking and leadership. In addition, we have to get our industry's crisis management specialsts to stop using simulations as a training device. Simulations are wonderful exercises to expose gaps and recommend improvements. They are not great training devices.

At Ketchum, we're addressing both of these needs through a program called Executive Crisis Management Academy (ECMA). The training program was designed by me and others in our Issues and Crisis Management Team, in conjunction with the organizational learning experts at Stromberg. The ECMA promotes the desired MINDSET of a crisis manager one that balances credibilty, focus and imagination. We believe that you cannot train on crisis systems (plans, teams) or crisis approaches (the "top 20 things to do") until you build a baseline understanding of the appropriate mindset.

Feel free to contact me for more information: james.donnelly@ketchum.com.

Friday, October 17, 2008 10:13:00 AM by don
I'm not surprised at your discovery. If it's almost impossible for an insider to discover a core issue, arrive at the right course of action, etc., the odds are even lower that an outsider will be allowed to reveal and impose a new paradigm to "powerful people with firmly rooted positions."

Usually the best an outsider can do in these situations — beyond the "crisis" part — is to ask intelligent questions that will lead the clients to their own light-bulb moment.
Tuesday, October 21, 2008 8:28:14 PM by Joanna Broussard
Hi Don

What I have found is that you cannot teach crisis management you must have the experience a 'mind track' if you will. I recently read The Unthinkable by Amanda Ripley and it gives a perfect profile of what happens inside people's minds when they go through a disaster or crisis of any kind those who survive have a previous experience that provides a road map for their subsequent actions. (i highly recommend this book for all PR professionals).

The strategy to resolve the crisis is the most important part, and while tactical solutions are necessary, without being able to understand the big picture, pay attention to the small details and command the attention of those in power, there is no possibility of resolution. And that's what the client wants. This can often only be done by outside counsel, as those inside are often too close to the situation to clearly see all the options. It's also more likely that outside counsel has the 'mind track' to actually resolve the crisis.

I have handled hundreds of crises for clients in my 25+ years and built my entire agency on creating great strategy you can not produce the best results for clients without a clear strategy and the client's buy-in.

Unfortunately, both crisis management and strategy development are hard to teach. Having judged many marketing/pr/communications competitions, I can confirm one thing many people in our business do not know the difference between strategy and tactics and that often contributes to the ineffectiveness I see in campaigns or the failure to resolve the crisis.

Please feel free to contact me for more discussion or information: jmbrou@bizmarkgroup.com

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